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Corporate Governance Committee

4 March 2008

A meeting of the Corporate Governance Committee which you are requested to attend will be held on Tuesday 4 March 2008 at 10.00hrs in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Meeting agenda

Opening Sessions

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chairman's Announcements
  4. Minutes
    To confirm the minutes of the meeting held on 4 December 2007 as a correct record.
  5. Draft External Audit Plan
    This report outlines the Audit Commission's draft audit plan for 2008/09. To follow
  6. Internal Audit - Activity Report
    The report outlines progress against the annual internal audit plan for 2007-08. To follow
  7. Draft Annual Governance Statement
    The preparation and publication of an annual governance statement is a statutory requirement. The draft statement is presented to the Committee for comment. To follow
  8. Force Annual Assurance Statement
    This report summarises the arrangements that the Chief Officer Group (COG) will make to review the governance systems in place within the Constabulary and to prepare an Annual Assurance Statement.
  9. Strategic Partnerships
    This report outlines the governance framework and the proposed timetable for the review of theForce's strategic partnerships.
    1. Appendix a
  10. Financial Regulations
    This report explains the rationale for reviewing Financial Regulations. To follow
  11. Business Continuity
    This report outlines the current business continuity arrangements and proposals to review the plans for functions provided at the police headquarters site.
  12. Memorandum of Understanding between Internal Audit and Professional Standards - Review
    This report provides a review of the first 6 months of operation of the Memorandum of Understanding. To follow
  13. Governance Aspects of Regional Collaboration
    This report aims to raise awareness of issues relating the governance of regional collaboration projects. To follow
  14. Consideration to Excluding the Press and Public

    Recommended that the Agenda items detailed in the table below be considered as closed items

    Agenda item No Report Title Relevant Act Relevant section
    15 Information Security and Data Protection Practices Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 3 Information relating to the financial or business affairs of any particular person (including the authority holding that information)
  15. Information Security and Data Protection Practices
    The purpose of this brief paper is to describe the existing and current work with regards to Information Security and Data Protection practices in the Force, as well as give a high level summary of the Force's response to the recent security breaches.

If you require any further information regarding this meeting please contact:
Joy Norris, Assistant Chief Executive tel: 01392 268317 email:

Committee Members: Craig Bulley, Sir Simon Day, Martyn Hodge, Jo Norton, Vivien Pengelly, Jeremy Rowe, Carl Wallin

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