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Corporate Governance Committee

09 June 2009

A meeting of the Corporate Governance Committee which you are requested to attend will be held on Tuesday 9th June 2009 at 10.30am in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting

R S Martin
Acting Chief Executive
29thMay 2009

Meeting agenda

Opening Sessions

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chairman's Announcements
  4. Minutes
    To confirm the minutes of the meetings held on 12 March 2009 as a correct record.
  5. Members' Complaints Procedure
    The draft Member Complaints Procedure is presented for consideration and for the Committee to agree a recommendation for the Police Authority Meeting in June 2009.
  6. Report from the Risk Register Task and Finish Group
    This report provides an update on the work of the Task and Finish Group. To follow.
  7. Risk Register
    The Authority's updated Risk Register is presented to the Committee for consideration.
  8. Investment Risk and the Treasury Management Strategy
    A review of the Audit Commission report on Learning the Lessons from Local Authority Deposits in Iceland and the implications for the Police Authority Treasury Management Strategy.
  9. Partnerships Audit
    This report presents the findings of a review of strategic partnerships carried out using Devon BCU as an example of how the Force undertakes partnership working in both urban and rural settings.
  10. Audit Commission - Annual Audit Fee
    The audit fee letter sets out the main areas of audit coverage for the year.
  11. Devon Audit Partnership
    The Head of Devon Audit Partnership will provide an oral overview of the new working arrangements for audit services in Devon public authorities.
  12. The Final Accounts ProcessT
    he Head of Technical Accounting will present an overview of the final accounts process for 2008/09.
  13. Final Internal Audit Annual Report - 2008/09 Audit Plan
    This report provides a summary of the work undertaken to complete the annual internal audit plan for 2008/2009.
  14. Annual Assurance Statement
    The draft Force Annual Assurance Statement is presented for Members' information. This Annual Assurance Statement provides an important piece of evidence for the Police Authority's Annual Governance Statement.
  15. Annual Review of the Effectiveness of Internal Audit
    The Authority is required to undertake an annual review of the effectiveness of internal audit in accordance with the Accounts and Audit Regulations. This report provides a summary of that review. The review incorporates a report from the Audit Commissions, user surveys and statements from the Treasurer.
    1. Appendix a
    2. Appendix b
    3. Appendix c
    4. Appendix d
  16. Annual Governance Statement
    The preparation and publication of an annual governance statement is a statutory requirement. The draft statement is presented to the Committee for approval. The Annual Governance Statement explains how the Authority has complied with the Code of Corporate Governance and also meets the requirements of regulation 4(2) of the Accounts and Audit regulations 2003 as amended by the Accounts and Audit (Amendment) (England) regulations 2006.
  17. Consideration to Excluding the Press and Public

    Recommended that the Agenda items detailed in the table below be considered as closed items


    Agenda item No Report Title Relevant Act Relevant section
    18 Seized property audit Drugs and Firearms Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 7 Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.
  18. Seized Property Audit Drugs and Firearms

This report prepared by internal audit provides information about the standards of control applied to seized property, in particular to drugs and firearms.

If you require any further information regarding this meeting please contact the meeting administrator:

Joy Norris email: joy.norris@devonandcornwa ll.pnn.police.uk

Committee Members: Sir Simon Day, Martyn Hodge, Alison Malcolm, Jo Norton,
Jeremy Rowe, Linda Williams and Jayne Zito.

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