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Corporate Governance Committee

17 November 2009

A meeting of the Corporate Governance Committee, which you are requested to attend, will be held on 17 November 2009 in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter starting at 10:30hrs to consider the items detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

R S Martin
Acting Chief Executive
29thMay 2009

Meeting agenda

Opening Sessions

  1. Chairman's Announcements
  2. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  3. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  4. Minutes
    To confirm the minutes of the meetings held on 11 September 2009 as a correct record.
  5. Draft Agreement for the establishment of a Joint Committee for collaboration in Policing for the South West of England
    The Police Authority have debated the principles of becoming signatories to a Joint Committee agreement for collaboration in Policing in the South West of England. Members are asked to consider the governance arrangements of the draft agreement and to make recommendation on their suitability to the full Police Authority in December.
    1. appendix 5
  6. Annual Audit Letter
    The purpose of the Annual Audit Letter is to summarise the key issues arising from the work that the Audit Commission carried out during the financial year 2009/10.
  7. Police Use Of Resources
    This report presents the results of the 2008- 09 Police Use of Resources Assessment (PURE) and will be in two parts; the first part is the results of the PURE assessment by the Audit Commission and the second part is the joint response on behalf of the Authority an d the Constabulary.
  8. Update on issues identified in the Annual Assurance Statement 2009
    The Annual Assurance Statement was produced by the Constabulary between March and June 2009 in support of the Police Authority's responsibility to provide an Annual Governance Statement alongside the Annual Accounts. In the document the Constabulary identified 9 challenges that it would be addressing over the coming 12 months to meet certain governance issues. This report provides information on progress towards meeting those challenges.
    1. Appendix a
  9. Audit Commission 2009/10 Audit Plan Progress Report
    This report provides a summary of the progress against the external audit plan 2009-10.
  10. Internal Audit Interim Report 2009/10
    This report provides a summary of the progress against the internal audit plan 2009-10.
  11. Risk Review Group
    There will be an oral report from the Risk Review Group on its recent activities and its future plans.
  12. Addition of Risk Review to Committee Terms of Reference
    Following deliberation by Members about risk management responsibilities and the role of committees the Risk Review Group is recommending that the Terms of Reference for every committee should be amended to include oversight and scrutiny of risks pertinent to the committee. The report outlines the rationale for committees having this devolved responsibility and invites the Corporate Governance committee to make an appropriate recommendation to the Authority.
  13. Authority Risk Register
    This report will give details of any changes to the Authority's Risk Register. To Follow
  14. Force Risk Register
    This report outlines the process for updating and maintaining the Force Corporate Risk Register and provides members with a copy of the current document for information.
  15. Alignment of Devon and Cornwall Constabulary's Performance & Risk Management Reporting Frameworks
    This report provides information about the work has taken place to bring the Force performance management and risk management frameworks into line so that more effective performance & risk management can take place across the business.
  16. Insurance Renewals
    The Head of Technical Accounting will provide an oral update on the insurance renewal process.
  17. Investment Risk and the Treasury Management Strategy
    This report presents the Draft Treasury Management Objectives and Governance Arrangements and recommends that A sub Committee of the Corporate Governance Committee be formed to review the Annual Treasury Management Strategy in January 2010.
  18. Treasury Management Training
    The Committee is asked to identify suitable dates for Treasury management Training to be held in January 2010 to which all Authority members will be invited.

If you require any further information regarding this meeting please contact the meeting administrator:

Joy Norris email: joy.norris@devonandcornwall.pnn.police.uk

Committee Members: John Hart, Jo Norton, Jill Owen, Lynda Price,Jan Stanhope, Linda Williams and Jayne Zito.

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