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Corporate Governance Committee

4 March 2010

A special meeting of the Corporate Governance Committee, which you are requested to attend, will be held on 4 March 2010 in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter starting at 10:30hrs to consider the items detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
22 February 2010

Meeting agenda

Opening Sessions

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Chairman's Announcements
  3. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared intere5sts.
  4. Minutes
    To confirm the minutes of the meetings held on 17 November 2009 (labelled 4A) and 10 February 2010 (labelled 4B) as correct records.
    1. appenidx a
    2. appendix b
  5. Treasury Management
    The Treasury Management Policy, Treasury Management Practices including detailed schedules and the Annual Treasury Management Strategy were originally discussed at the Corporate Governance Committee on 10 February 2010. Following a detailed discussion it was concluded that although the general principles contained in all three documents were sound there were a number of detailed points that required clarification or correction. The Authority meeting on 12 February accordingly resolved to delegate approval of the Treasury Management Policy and Practices and the Treasury Management Strategy to the Corporate Governance Committee. The detailed points have now been addressed and the documents are presented to the committee for agreement and adoption.
    1. appendix a - detailed schedules
    2. appendix b - treasury management
    3. appendix c - policies and practices
  6. Authority's Risk Register
    This report highlights recent changes to the Authority Risk Register and presents the Risk Register to the Committee for information. To Follow
  7. Force Risk Register
    This report outlines the process for updating and maintaining the Force Corporate Risk Register and provides members with a copy of the current document for information. To follow
  8. Risk Maturity Survey Results
    A presentation by the Head of Internal Audit which will provide information about perceptions and the reality of the Authority's risk management arrangements. The Committee will be asked to consider and indicate the target level for risk maturity and activity.
  9. Assurance Mapping
    A presentation by the Head of Internal Audit which will provide information about the technique of assurance mapping and how it can support the work of corporate governance.
  10. Annual Assurance Statement
    This report introduces the Draft Force Annual Assurance Statement that has been produced on behalf of the Chief Officer Group (COG), having reviewed the governance systems in place within the Constabulary in support of the Authority's Annual Governance Statement. The Corporate Governance Committee are invited to review and comment on the Draft document. Comments can then be included in the final document.
    1. appendix a
  11. Outline Internal Audit Plan 2010 onwards
    An outline annual audit plan is presented to Members for consideration by this Committee and to note the level and nature of audit resources available to deliver it. Internal audit activity follows a risk based approach as mandated by IIA-UK and CIPFA professional standards and codes of practice. The plan draws from the latest available Authority and Force risk information.
    1. appendix a
    2. appenidx b
  12. Indemnity Policy
    The Authority's policy regarding indemnity has been reviewed in order to make sure that appropriate cover can be provided to Members working within the regional collaboration framework and also to the various independent members appointed by the Authority to serve on the Standards Committee and on misconduct panels. To follow
  13. Reports & Inspections Process - Committee Oversight
    This report reminds Members of the process for the Police Authority receiving and considering Her Majesty's Inspectorate of Constabulary (HMIC) reports and advises the Committee of a key HMIC report expected shortly.
  14. Members Briefing Sheets
    The briefing sheet detailed below, which is pertinent to the Corporate Governance Committee, have been issued since the last Committee meeting.
    Number Title Date
    02/2010 Internal Audit Activity Briefing 18 February 2010
  15. Consideration to Excluding the Press and Public

    Recommended that the Agenda item detailed in the table below be considered as a closed item.

    Agenda item No Report Title Relevant Act Relevant section
    16 ICT Service Management Department Update Report for ICT Service Management Department Business Continuity Planning Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 3 Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  16. ICT Service Management Department Update Report for ICT Service Management Department Business Continuity Planning
    In 2009 the Police Authority commissioned an audit of the Business Continuity Planning processes and activities within the Force ICT Service Management Department. The audit was carried out in October 2009 by Simon Lord of Cornwall County Council, and overseen by Ed Wardle Head of Internal Audit at Devon and Cornwall Police Authority. The report recommendations were agreed by the Force for progression. An action plan has been drawn up and is reported on a regular basis within the Force Organisation Learning Database.

If you require any further information regarding this meeting please contact the meeting administrator:

Joy Norris email: joy.norris@devonandcornwa ll.pnn.police.uk

Committee Members: John Hart, Jo Norton, Jill Owen, Lynda Price, Jan Stanhope, Linda Williams and Jayne Zito.

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