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Corporate Governance Committee

8 June 2010

A meeting of the Corporate Governance Committee, which you are requested to attend, will be held on 8 June 2010 in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter starting at 10:30hrs to consider the items detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
27 May 2010

Meeting agenda

Opening Sessions

  1. Chairman's Announcements
  2. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  3. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  4. Minutes
    To confirm the minutes of the meetings held on 10 February 2010 and 4 March 2010 as a correct record. The action log from the previous meeting is appended for information.
  5. Risk Maturity Survey Results
    A presentation by the Head of Internal Audit which will provide information about perceptions and the reality of the Authority's risk management arrangements. The Committee will be asked to consider and indicate the target level for risk maturity and activity.
  6. Assurance Mapping
    A presentation by the Head of Internal Audit which will provide information about the technique of assurance mapping and how it can support the work of corporate governance.
  7. Internal Audit Annual report 2009/10
    This report provides a summary of the work undertaken to complete the annual internal audit plan for 2009/20010. To follow
  8. Audit Commission - Audit Progress Summary
    This report provides information current Audit Commission work pertinent to the Authority.
    1. appendix 8a
  9. Audit Commission - Annual Audit Fee
    An oral update will be given regarding the 2010/11 audit fee
  10. Annual Assurance Statement
    This report presents the Force's Annual Assurance Statement, produced on behalf of the Chief Officer Group (COG). It has been completed having reviewed the governance systems in place within the Constabulary in support of the Authority's Annual Governance Statement. The Corporate Governance Committee received the draft document on 4th March 2010 enabling them to comment on it accordingly. Those comments have been included in the final document.
    1. appendix 10a
  11. Annual Review of the Effectiveness of Internal Audit
    The Authority is required to undertake an annual review of the effectiveness of internal audit in accordance with the Accounts and Audit Regulations. This report provides a summary of that review. The review incorporates information from user surveys and statements from the Treasurer. To follow.
    1. appendix 11a
  12. Annual Governance Statement
    The preparation and publication of an annual governance statement is a statutory requirement. The draft statement is presented to the Committee for approval. The Annual Governance Statement explains how the Authority has complied with the Code of Corporate Governance and also meets the requirements of regulation 4(2) of the Accounts and Audit regulations 2003 as amended by the Accounts and Audit (Amendment) (England) regulations 2006.To follow
    1. appendix 12a
    2. appendix 12b
    3. appendix 12c
  13. Constitution Review
    The Authority's Constitution states "The Authority's Corporate Governance Committee will monitor and review the operation of the Constitution to ensure that the aims and principles of the Constitution are given full effect." The report outlines the suggestion of a small review group for amendments to the constitution and presents a draft document for consideration and discussion. To follow
  14. Scrutiny of Force Projects
    The Chairs' Committee resolved to refer the Authority involvement and scrutiny in Force projects and assurance regarding equality audit and impact assessments to the Corporate Governance Committee for further consideration. This report provides the opportunity for the Committee to consider the authority's oversight and scrutiny role regarding force projects and equality impact audits and assessments.
  15. Force Risk Register
    The Devon and Cornwall Constabulary produces a Corporate Risk Register on a Quarterly basis. The current register available for Members to view was produced in March 2010. The report is presented for information.
  16. Authority Risk Register
    The Officer Risk Review Group met on 4 May 2010 to review the Authority's risk register and agreed some changes. The report highlights the main changes. To follow

    To consider the risks relating specifically to the Corporate Governance Committee and make any recommendations regarding the risk levels and mitigations. To follow
  17. Consideration to Excluding the Press and Public

    Recommended that the Agenda item detailed in the table below be considered as a closed item.

    Agenda item No Report Title Relevant Act Relevant section
    18 ICT Service Management Department
    Update Report for ICT Service Management Department Business Continuity Planning
    Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 3 Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  18. ICT Service Management Department - Update Report for ICT Service Management Department Business Continuity Planning In 2009 the Police Authority commissioned an audit of the Business Continuity Planning processes and activities within the Force ICT Service Management Department. The report was carried out in October 2009 by Simon Lord of Cornwall County Council, and overseen by Ed Wardle DCPA. The report recommendations were agreed by the Force for progression. An action plan has been drawn up and is reported on a regular basis within the Force Organisation Learning Database. This report provides an update of the actions taken to implement the report recommendations.

If you require any further information regarding this meeting please contact the meeting administrator:

Joy Norris email: joy.norris@devonandcornwa

Committee Members: John Hart, Jo Norton, Jill Owen, Lynda Price, Jan Stanhope, Linda Williams and Jayne Zito.

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