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Corporate Governance Committee

30 November 2010

A meeting of the Corporate Governance Committee, which you are requested to attend, will be held on 30 November 2010 in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter starting at 10:30hrs to consider the items detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
3 September 2010

Meeting agenda

Opening Sessions

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chair's Announcements
  4. Minutes
    To confirm the minutes of the meetings held on 14 September 2010 as a correct record; the action log from the meeting is appended for information.
    1. appendix 4a
  5. Audit Progress Summary to 30th November 2010
    The report gives an update of the work completed and relevant reports released by the Audit Commission since the last meeting.
    1. appendix 5a
  6. Annual Audit Letter 2009-10
    The report summarises the Audit Commission's findings from the 2009-10 audit. The audit comprised two elements, a) the audit of the Authority's Financial Statements and b) an assessment of the arrangements to achieve value for money in the use of resources.
    1. appendix 6a
  7. Annual Assurance Process 2010
    The report outlines progress towards conducting the Annual Assurance process in 2010 and how ongoing assurance may subsequently be measured.
  8. Annual Governance Statement 2010-11 and Beyond Workplan - Update Report
    The Annual 2009-10 Annual Governance Statement approved by the Committee on 8th June 2010 included a workplan for 2010-11 and beyond. This report provides an update of the work undertaken.
  9. Authority's Risk Register
    To consider the risks relating specifically to the Corporate Governance Committee and make any recommendations regarding the risk levels and mitigations.
  10. Monitoring Progress toward HMIC and other Reports
    This report reminds members of the process for the Police Authority receiving and considering reports by Her Majesty's Inspectorate of Constabulary (HMIC) and others, and informs the Committee of reports received recently.
  11. Statutory Duties of the Police Authority
    During the Police Authority's work earlier this year to prepare for Inspection, it was decided to undertake a review of the statutory duties of the Authority and assess its level of compliance. The intention of this work being to contribute to the Authority's overall assurance framework and to complement other areas of work such as the reviews of the Constitution and Committees and working groups.
  12. Members' Allowances and Reimbursement Scheme
    The Authority's Scheme of Allowances was adopted at its meeting on 23rd April 2010 and was effective from 1st April 201.0 At the Authority meeting on 17th September 2010 the Authority agreed a new committee structure which comes into effect on 11th December 2010. This report recommends updates the Scheme of Allowances to reflect the new decision-making structure.
  13. Treasury Management - Operation of Treasury Management Practices
    Report on management of treasury management risks and compliance with treasury management policies and practices.
  14. Insurance Renewal
    To report on the insurance renewal process for 2011-12 and the outline process for 2012-13.
  15. Police Authority Organisational Training and Development
    The 2010 -11 Annual Governance Statement included a commitment to explore the possibility of working towards achieving the South West Councils' Member Development Charter. This report provides an update on progress made towards that and the existing development and training arrangements for Police Authority Members, Officers and Volunteers. It aims to provide an argument in support of an organisation wide training and development strategy.
  16. Force Risk Register
    To report on the current contents of the Force's Corporate Risk Register as approved by Chief Officers.
    1. appendix 16a
  17. Briefing Sheets
    The briefing sheets detailed below, which are pertinent to the Corporate Governance Committee, have been issued since the last Committee meeting.

    Number Title Date
    15 Internal Audit Activity Report Week commencing 6 September

If you require any further information regarding this meeting please contact the meeting administrator:
Gilly Clifton email:

Committee Members: John Hart, Jo Norton, Jill Owen, Lynda Price, Jan Stanhope, Linda Williams and Jayne Zito.

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