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Corporate Governance Committee Meeting

Thursday 3 March 2011

Confirmed minutes of this meeting.

A meeting of the Corporate Governance Committee will be held on Thursday 3 March 2011, at 10:00 hrs in Conference Room, Endeavour House, Woodwater Park, Pynes Hill, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 23 February 2011

Meeting Agenda

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of interest
    To receive any declarations from Members / Officers of any personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interest.
  3. Chair's Announcements
  4. Minutes and actions of the last meeting
    To confirm the minutes of the meetings held on 25 January 2011 as a correct record.
  5. Audit Progress Summary to 3 March 2011
    The report gives an update of the work completed and relevant reports released by the Audit Commission since the last meeting.
    1. 5.pdf
      Size = 23 KB
  6. Internal Audit Plan 2011-15
    The report provides the current internal audit planning arrangements for the period 2011-15.  The plan embodies the principles of set out in the new draft internal audit strategy which covers the period of transition for both the Authority and the Force.
    1. 6.pdf
      Size = 53 KB
    2. 6a.pdf
      Size = 108 KB
    3. 6b.pdf
      Size = 179 KB
  7. Statutory duties of the Police Authority
    Reporting progress towards the statutory duties aciton plan, approved by the committee in November 2010.
    1. 7.pdf
      Size = 55 KB
    2. 7a.pdf
      Size = 79 KB
  8. 2010 strategic review
    During the autumn 2010 the Chief Executive and a small review team undertook a review conducted in line with OGC Gateway guidance.  The review report was circulated to Members and then formally presented to the Strategic Planning and Co-ordination Committee on 11 February 2011.  Members of the Corporate Governance Committee are asked to convene a small working group to develop an action plan based on the recommendations in the report.
    1. 8.pdf
      Size = 73 KB
  9. Transition Arrangements from Police Authorities to Police and Crime Commissioners
    An oral update will be provided on the information currently available.
  10. International Financial Reporting Standards Based on Code of Practice on Local Authority Accounting - Progress Update
    The first year that the Authority will be reporting under the new standards is the financial year ending in 31 March 2011.  The report gives an update on the IFRS project plan.
    1. 11.pdf
      Size = 49 KB
    2. 11a.pdf
      Size = 49 KB
  11. Treasury Management
    An oral update will be provided on the Treasury Management Strategy 2011-12.
  12. Data Transparency
    The Department for Communities and Local Government has issued a consultation on data transparency.  The report outlines the impact on Police Authorities if the proposals are implemented.
    1. 12.pdf
      Size = 61 KB
  13. Risk - Policy and strategy
    This agenda item asks the committee to consider approval of policy statement and strategy regarding risk management.
    1. 13.pdf
      Size = 57 KB
    2. 13b.pdf
      Size = 77 KB
    3. 13c.pdf
      Size = 168 KB
  14. Risk Management Framework
    The report provides a draft framework approach to the management of risk for the Authority and Force.
    1. 14.pdf
      Size = 72 KB
    2. 14a.pdf
      Size = 118 KB
    3. 14b.pdf
      Size = 392 KB
  15. Police Authority Risk Rgeister
    This update report provides Members with information on the most key changes to the Police Authority's risk register.
    1. 15.pdf
      Size = 71 KB
    2. 15a-ArchiveScores.pdf
      Size = 612 KB
    3. 15b-Database.pdf
      Size = 155 KB
    4. 15c-Matrix.pdf
      Size = 32 KB
    5. 15d-Options.pdf
      Size = 48 KB
  16. Performance Scorecard
    This agenda item asks the committee to consider the performance scorecard results and notify any queries or concerns to the committee services administrator before the meeting to allow a comprehensive response from the Force.
    1. 16.pdf
      Size = 147 KB
    2. 16a.pdf
      Size = 535 KB
  17. Briefing Sheets
    There have been no briefing sheets, which are pertinent to the Corporate Governance Committee, issued since the last committee meeting.
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