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Corporate Governance Committee Meeting

Wednesday 25 April 2012

A meeting of the Corporate Governance Committee will be held on Wednesday 25 April 2012, at 10:00 hrs in Conference Room, Devon and Cornwall Police Authority, Endeavour House, Woodwater Park, Pynes Hill, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 24 January 2012

Meeting Agenda

  1. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  2. Chair’s Announcements
  3. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  4. Minutes and actions from the last meeting
    To confirm the minutes of the meeting held on 8 November 2011 as a correct record; the action log from the meeting is appended for information.
    1. Item 4a.pdf
      Size = 192 KB
    2. Item 4b.pdf
      Size = 44 KB
  5. Audit Commission Reports
    The reports provide information about current Audit Commission work pertinent to the authority.
    i). Update Report
    ii).  Audit Plan
    iii).  Joint Working Protocol
    1. Item 5a.pdf
      Size = 206 KB
    2. Item 5b.pdf
      Size = 547 KB
    3. Item 5c.pdf
      Size = 203 KB
  6. Force Annual Assurance Statement 2011/12
    The statement sets out the position as at 31 March 2012, and the improvement plans for the year 2012/13.
    1. Item 6a.pdf
      Size = 96 KB
    2. Item 6b.pdf
      Size = 152 KB
  7. Internal Audit Annual Report
    The report provides a summary of internal audit activity for the year 2011/12.
    1. Item 7a.pdf
      Size = 51 KB
    2. Item 7b.pdf
      Size = 354 KB
  8. Annual Review of the Effectiveness of Effectiveness
    This report provides a review of the effectiveness of internal audit for consideration by the Committee, as required by the Accounts and Audit Regulations 2011
    (part 1 S6).
    1. Item 8.pdf
      Size = 92 KB
    2. Item 8a.pdf
      Size = 319 KB
    3. Item 8b.pdf
      Size = 109 KB
  9. Annual Governance Statement
    The report provides the draft Annual Governance Statement 2011/12 for the committee’s consideration and approval.
    1. Item 9 appendix A.pdf
      Size = 199 KB
    2. Item 9.pdf
      Size = 30 KB
  10. Transition Project – Governance Processes
    This report provides an update on the governance processes and structures that are in place to ensure that the transition to the Police and Crime Commissioner is properly managed.
    1. Item 10 appendix 1.pdf
      Size = 132 KB
    2. Item 10.pdf
      Size = 63 KB
  11. Corporate Governance Committee Workplan
    This report presents the Committee Workplan, the Committee Risk Register, the Forward Plan, and the Force Scorecard.
    1. Item 11- appendix 1.pdf
      Size = 218 KB
    2. Item 11 appendix 2.pdf
      Size = 197 KB
    3. Item 11- appendix 3.pdf
      Size = 267 KB
    4. Item 11.pdf
      Size = 53 KB
  12. Briefing Papers - to follow
    A briefing paper will be sent out prior to the meeting.
  13. Consideration to Exclude the Press and Public
    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)
  14. Force Governance Issues (Oral Update)
    The Head of Performance and Analysis will provide an oral update on Force governance issues.
  15. Force Risk Register
    The report updates members on the risk management process used by the Force.  The current force risk register is attached, but remains subject to amendment until considered at the meeting of COG on 16 April.  The three specific risks and the relevant mitigations for the committee to consider.   will be “to follow”  in order to ensure that they are based on the most recent version of the risk register.

Closed Agenda Items

Recommended that the Agenda items detailed in the table
below be considered as closed items
Agenda item No Report Title Relevant Act Relevant section
14 Force Governance Issues Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Information relating to the financial or business affairs of any particular person (including the authority holding that information )
15 Force Risk Register Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Information relating to the financial or business affairs of any particular person (including the authority holding that information).
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