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Corporate Governance Committee Meeting

Wednesday 19 September 2012

A meeting of the Corporate Governance Committee will be held on Wednesday 19 September 2012, at 10:00 hrs in Devon & Cornwall Police Authority Endeavour House Woodwater Park Pynes Hill Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 25 April 2012

Meeting Agenda

  1. Appointment of Chair and Vice Chair
    As this is the first meeting of the Committee after the annual meeting of the Authority the first item of business will be the appointment of the Chair.
  2. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  3. Chair’s Announcements
  4. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  5. Minutes and actions from the last meeting
    To confirm the minutes of the meeting held on 25 April 2012 as a correct record; the action log from the meetings since September 2011 is appended for information.
    1. Draft Minutes 12.4.25.doc
      Size = 107 KB
  6. Annual Governance Report - Report to Follow
    This report presents the Annual Governance Report by the Audit Commission summarising the findings from the 2011/12 audit.
    1. Item 6 DCPA 2011-12 Annual Governance Report Final.pdf
      Size = 387 KB
  7. Approval of the 2011-12 Statement of Account - Report to Follow
    This report presents the Statement of Accounts for the Year Ending 31 March 2012 and the Management Representation Letter
  8. Joint Assurance Framework
    This report sets out the principles of an assurance framework approved by the Transition Project Board on 1st May 2012 and recommends adoption and further development of the framework by the Joint Audit Committee.
    1. Item 8 Assurance Framework - Outline September 2012.doc
      Size = 90 KB
  9. HMIC Reports and Inspections Update
    This report reviews recent HMIC inspection activity both locally and nationally and highlights future activity from HMIC of which the Authority is currently aware.
    1. Item 9 DRAFT HMIC reports and inspection update.docx
      Size = 34 KB
  10. Transition Project Board Update
    This report covers the progress on the transition project to mid August 2012.
    1. Item 10 Project Managers Update Corporate Governance.docx
      Size = 24 KB
  11. Mid Year Governance Update 2012/13 to inform the 2012/ 2013 Annual Governance Statement
    This report provides an update on the key governance issues and work undertaken since April 2012 that will feed into the 2012/ 2013 Annual Governance Statement.
  12. Item 11 Mid Year Governance Update.docx
    Size = 35 KB
  • Legacy Report
    This report presents the proposed format for the legacy reports of the Police Authority for approval by the Authority on 28 September 2012.  The attached template includes the Legacy report for the Corporate Governance Committee.
    1. Item 12 Legacy report Corp Gov Committee.docx
      Size = 28 KB
  • Items for Information - Report to Follow
    • Appointment of external auditor letter
    • Draft JAC agenda
    • Briefing paper - Force Strategic Groups
  • Consideration to Exclude the Press and Public
    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)
  • Force Corporate Risk Register
    The report updates members on the risk management process used by the Force.
    The current force risk register is attached.  The specific risks and the relevant mitigations for the committee to consider will be forwarded as soon as available.
  • Assurance Report from HR Committee
    This paper provides a final assurance report from the Human Resources Committee as requested at the November 2011meeting of the Corporate Governance Committee.
  • Renewal of Banking Contract
    This report requests approval of a one year extension to the banking contract with Barclays.
  • Closed Agenda Items

    Recommended that the Agenda items detailed in the table
    below be considered as closed items
    Agenda item No Report Title Relevant Act Relevant section
    15 Force Corporate Risk Register Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Information relating to the financial or business affairs of any particular person (including the authority holding that information )
    16 Assurance Report from HR Committee Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Information relating to the financial or business affairs of any particular person (including the authority holding that information )
    17 Renewal of Banking Contract Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Information relating to the financial or business affairs of any particular person (including the authority holding that information )
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