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Corporate Governance Committee

22 March 2006

A meeting of the Corporate Governance Committee which you are requested to attend will be held on Wednesday 22 March 2006 at 14.00hrs in the Conference Room, Devon & Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Meeting agenda

Opening Session

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Chairman's Announcements
  3. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interest in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  4. Minutes
    To confirm the minutes of the meeting held on 23 November 2005 as a correct record.
  5. Future Servicing of the Committee
    This report outlines the responsibilities that officers of the Police Authority will undertake in relation to the Corporate Governance Committee.
  6. External Audit Plan Outline
    The report provides the Committee with the outline of the proposed external audit plan for 2006/07.
  7. Police Authority Risk Register
    The Police Authority has compiled a risk register which is being presented to the Committee for adoption. The risk register will be managed and maintained by Officers of the Authority and will be presented to the Committee for information twice a year or when there is significant change. The Police Authority Risk register will be incorporated within the joint Force and Authority Corporate Risk Register.
  8. Risk Management in the Devon and Cornwall Constabulary
    The report updates the Committee on the progress that has been made to introduce an integrated risk management process. The Committee is asked to recommend approval of the policy and strategy to the full Authority.
    Other documents associated with this agenda item -
    1. Risk Management in the Devon and Cornwall Constabulary Version 14
    2. Risk Management in the Devon & Cornwall Constabulary
  9. Interim Internal Audit Activity Report 2005/06
    The purpose of the report is to outline the progress against the 2005/06 audit plan and to summarise internal audit activity since the half yearly report submitted to the Corporate Governance Committee on 23 November 2005.
  10. Internal Audit Plan 2006/07 - Consultation Document
    The purpose of this consultation document is to obtain approval from the Corporate Governance Committee for internal audit activity for the year 2006/07.
    Other documents associated with this agenda item -
    1. DCPA Internal Audit 2006/07 Spreadsheet
  11. Internal Audit Report on Custody Meals
    This report follows up on findings from the previous review in 2004/05 and provides an opinion on the impact of the closure of Force canteens on custody meal provision and the resultant lack of consistency across the Force.
  12. Internal Audit Report on E Tendering
    The Force has recently implemented the "Blue Light" electronic tendering system provided by Due North. The audit reviewed the integrity of security and sought to obtain assurance that the audit trail is robust and complete.
  13. Internal Audit Report on Sponsorship
    The sponsorships audit was undertaken in accordance with the annual audit plan. The levels of sponsorship were looked at as well as the relevant processes to initiate, record, evaluate and monitor sponsorship arrangements.
  14. Internal Audit report on VAT
    The report details a review of the systems by Devon Audit Services pertaining to VAT reconciliation.
  15. Closed Items
    (Items which may be considered by the Committee with only Members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed.)

    Recommended that the Agenda items detailed in the table below be considered as closed items

    Agenda item No - 15
    Report Title - Response to Internal Audit Report on Firearms
    Relevant Act - Freedom of Information Act 2000
    Relevant Section - S.22 - Information intended for future publication
  16. Response to Internal Audit Report on Firearms
    The purpose of the report is to provide an update to the Committee in relation to the implementation of audit report recommendations on Firearms Asset management.

If you require any further information regarding this meeting please contact:
Joy Norris, Assistant Chief Executive

Committee Members: M Bull, C Bulley, G Hicks, M Nevitt, C Wallin

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