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Human Resources Committee

Wednesday 9 May 2007

A meeting of the Human Resources Committee, which you are requested to attend, will be held on Wednesday 9 May 2007 at 10:00hrs in the Conference Room, Devon and Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter, to consider the items as detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Meeting agenda

Opening Items

  1. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chairman's Announcements
  4. Minutes
    To confirm the minutes of the meeting held on 24 January 2007.
  5. Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)
  6. Consideration to Excluding the Press and Public

    Recommended that the Agenda items detailed in the table below be considered as closed items

    Local Government act 1972 as amended by the Local Government (Access to Information Act 1985)
    Agenda item No Report Title Relevant Act Relevant section
    6 The National Police Staff Council Handbook for Devon & Cornwall Police Staff Schedule 12A Paragraph 4 Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
    7 Revised Compulsory Redundancy Terms for Police Staff Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 4 Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
    8 Proposed Voluntary Severance Terms for Police Staff Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 4 Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
  7. 6.The National Police Staff Council Handbook for Devon & Cornwall Police Staff The reasons behind the need to implement the National Police Staff Council Handbook (National Handbook) are to ensure that the Force builds a more positive employee relations environment and deals with a historical anomaly which is causing pay equality issues. The Force and unions believe that equal parity with other police forces in England and Wales should be sought by establishing the National Handbook as the minimum terms and conditions of employment for all police staff.
  8. Revised Compulsory Redundancy Terms for Police Staff
    The introduction of age discrimination legislation and changes to the Local Government Pension Scheme (LGPS) require current Force Redundancy Policy, D254 for Police Staff to be reviewed. Following the joint paper submitted by HR and Finance to the Force Management Board in November, the recommendations were supported and approval given to progress these with the Police Authority HR Committee. This papre provides information on the current situation.
  9. Proposed Voluntary Severance Terms for Police Staff
    At the HR Committee meeting on 24 January 2007 consideration was given to the principles of a voluntary severance scheme to go forward for discussion with the trades unions. This reports provides an update on the current situation
  10. OPEN SESSION Admission of the press and public
    Recommended that the remaining Agenda items be considered as open items
  11. Job and Grading Review for Devon & Cornwall Police Staff - Pilot Review
    The Police Authority decided in the latter part of 2006 to proceed with a new Job and Grading review across the force. It was agreed at the Police Authority meeting in December 2006 that the ACAS Steering Group should look at the best options for a method of evaluating jobs and then recommend a way forward to the force and police authority on the choice of scheme. This report provides the committee with recommendations regarding the method to be used.
  12. Fairness at Work Policy Amendment
    This report recommends that the Police Authority is included within the Fairness at Work procedure when a complaint is made against a member of the Chief officer Group.
    1. Appendix I
  13. Changes to the LGPS Regulations Flexible Retirement
    Last year of the concept of 'flexible retirement' was introduced into the Local Government Pension Scheme, whereby members over 50, who reduce either their hours or their grade but remain in employment with the Force, may request immediate payment of their pension, subject to a potential actuarial reduction. The Police Authority is required to have a policy in place to cover such requests.
  14. Succession Planning Within the Learning and Development Function
    At the Committee meeting of 24 January 2007, an update was given on the Best Value Review of training. The Committee identified that a review of succession planning processes across the learning and development function was required, particularly where they impact high-risk areas for the Force.The Committee Vice-Chairman was remitted to identify succession planning models in use elsewhere and to carry out a 'dip sample' of the HR Department and report to the Committee. This report covers three models in use in different organisations and identifies some key posts across the function.
  15. Overtime Levels and Trends
    This report provides an update on Overtime Levels as at the year ended 31st March 2007 together with comparison with the previous three years' expenditure.
    1. Appendix I
  16. Long Term Sickness Profile
    This report provides a summarised update on the long term sickness (100 Days +) within the Force as at 31st January 2007.The Appendix details the absence statistics and comparison has again been drawn from the profile 6 months and 12 months ago. Annual trends since 2004 are also included for information purposes.
    1. Appendix I
  17. HMIC Baseline Assessment
    This report details the Action/Improvement Plans resulting from HMIC Baseline Assessment.
    1. Appendix I
  18. Training of Neighbourhood Policing Teams
    The Force learning and Development Manager will provide an oral report on the training of neighbourhood policing teams.

If you require any further information regarding this meeting please contact: Joy Norris email: joy.norris@devonandcornwall.pnn.police.uk

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