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Property Sub-Committee

Wednesday 19 September 2007

A meeting of the Human Resources Committee, which you are requested to attend, will be held on 19 September 2007 at 10:00hrs in the Conference Room, Devon and Cornwall Police Authority, Endeavour House, Woodwater Park, Exeter, to consider the items as detailed on the Agenda given below.

Any papers listed as "to follow", urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Meeting agenda

Opening Items

  1. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Minutes
    To confirm the minutes of the meeting held on 26 June 2007.
  4. Human Resources Committee Terms of Reference
    Work is currently underway to compile a Constitution for the Authority. As part of that work each Committee is being asked to consider its Terms of Reference and make appropriate recommendations to the Authority. To follow.
  5. Job and Grading Review
    The Director of Human Resources will provide an oral update on the Job and Grading Review.
  6. Police Staff Handbook
    The Director of Human Resources will provide an oral update regarding the Police Staff Handbook.
  7. Attendance Management
    This report seeks to provide the Committee with an update on absence levels within the Force for Police Officers and Staff for April to June 2007, detailing any significant trends or issues, as well as outlining the steps that the Human Resources Department has put in place to improve all aspects of managing attendance.
  8. Overtime Levels and Trends
    This report provides an update on overtime levels for police officers for the first five months of the new financial year 2007/08 (April to August). Comparison has been made with the same period in 2006/07 to identify areas of concern or improvement.
  9. Fairness at Work Policy Amendment
    The Committee is asked to note the revisions in the policy. The policy is designed in line with the Employment Act 2002; the Home Office Guidance: "Fairness at Work Procedure" April 2004; the ACAS Code of Practice: Discipline and Grievance Procedures 2004; and ACPO Workforce Standard No: 2 Grievance Process 2006.
  10. Health and Safety Executive Inspection of Devon & Cornwall Constabulary
    The Health and Safety Executive (HSE) inspected the management of health and safety within the Force in January 2007. A Health and Safety Action Plan has been drawn up to address areas where improvement are required. A separate report was received at the same time covering an asbestos incident at Charles Cross for which a separate action plan was compiled. The action plans are presented to the Committee for information and the identification of any points requiring further action.
  11. Alcohol and Drugs: misuse and testing policy update report
    The Police (Amendment) Regulations 2005 introduced legislation enabling the testing for substance misuse of certain members of the force. A force policy, (D311), has been prepared following wide consultation. (At this stage it applies to police officer posts only as the trades unions await the findings of a Police Staff Council enquiry into the issue of Alcohol and Drugs testing in general.) This report provides an update on the progress made and a comparison with similar policies in use by other organisations.
  12. Best Value Review of Training
    This report and appendix provide a progress update on the actions identified as part of the Best Value Review of Training 2005.
  13. HR Learning and Development Improvement Plan 2007 - 8
    The purpose of this report is to provide Committee Members with a overview of the Learning and Development Function improvement plan and progress to date. The plan was last updated in July and further updates are being gathered for September.
  14. Consideration to Excluding the Press and Public

    Recommended that the Agenda items detailed in the table below be considered as closed items

    Agenda item No Report Title Relevant Act Relevant section
    15 Employment Tribunal Cases Local Government act 1972 as amended by the Local Government (Access to Information Act 1985) Schedule 12A Paragraph 4 Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
  15. Employment Tribunal Cases
    The report identifies the number of Tribunals and cost (including the cost of any settlements) for the period 18th November 2006 to 31st August 2007.

If you require any further information regarding this meeting please contact: Joy Norris or email:

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