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Resources Committee

Tuesday 09 September 2008

A meeting of the Resources Committeewhich you are requested to attend will be held on Tuesday 9 September 2008 at 10:00hrs in the Conference Room, Endeavour House, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Meeting Agenda

Opening Items

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chairman’s Announcements
  4. Resources Committee Minutes
    To confirm the minutes of the meeting held on 18 June 2008 as a correct record.
  5. Financial Monitoring
    This is an update on the financial position based on the spend profile and includes information on Financial Health Indicators, Revenue Budget, Capital Programme and Police Officer Staffing Levels. The Committee is asked to approve the financial targets, health indicators and acceptable variations and to authorise the use of the Ill Health Pensions reserve up to a limit, subject to the overall outturn position for 2008/09.
    1. Finance Monitoring Report
  6. Treasury Management
    This quarterly report updates Members on performance against the Treasury Management Strategy and asks that the treasury management performance for the period 1 April 2008 to 31 July 2008 be noted.
  7. Budget Working Party
    A number of issues including the build up to the next budget, council tax and medium term financial plan will be discussed at the series of Budget Working Party meetings on 15 October at 2pm, 18 December at 10am and 16 January at 2pm.  Membership of the working party is the Chairman, Vice-Chairman, and the Chairmen of Committees but any members are welcome to attend and participate.
  8. Summary of ICT Services: August 2008
    The Resources Committee has requested twice yearly updates of the ICT service delivered to the Force. This report summarises ICT performance at August 2008 and identifies ongoing risks and issues that are being managed.
  9. Mobile Data
    Asks the Committee to note the bid for grant aid for mobile data devices and supporting infrastructure from the National Police Improvement Agency.

    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)

    Recommended that the Agenda items detailed in the table below be considered as closed items

    Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).
    Agenda item No Report Title Relevant Act Relevant section
    10 Estate Strategy & Programme Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 3 Information relating to the financial or business affairs of any particular person (including the authority holding that information).
    11 Procurement Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    12 Annual Report Of  Devon & Cornwall Police Claims Experience 2007 / 08 Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
    13 Police Staff Handbook Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 4.  Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
  10. Estate Strategy & Programme Update
    This report provides an update on the progress of the long-term Estate Programme. It highlights the achievement of important milestones and any major issues that are likely to threaten the delivery of any individual scheme.
  11. Procurement update
    The purpose of this report is to update the Committee as to current progress on procurement activity within the Constabulary.
  12. Annual Report Of Devon & Cornwall Police Claims Experience 2007 / 08
    Annual Report on the Constabulary’s Civil Litigation experience. Report to follow.
  13. Police Staff Handbook
    This report provides the Committee with an update in respect of the Police Staff Handbook costs, following implementation. Report to follow.

If you require any further information regarding this meeting please contact: Eleanor Tanner.

Committee Members –  B Greenslade, M Bull, A Malcolm, D Money, M Nevitt, B Preston, J Smith.

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