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Resources Committee

Thursday 11 June2009

A meeting of the Resources Committeewhich you are requested to attend will be held on 11 June 2009 at 10:00hrs in the Conference Room, Endeavour House, Exeter to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

R MARTIN
ACTING CHIEF EXECUTIVE
DATED: 23 March 2009

Meeting Agenda

Opening Items

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chairman’s Announcements
  4. Resources Committee Minutes
    To confirm the minutes of the meeting held on 2 April 2009 as a correct record.
  5. Provisional Revenue and Capital Outturn 2008-09
    Asks Members to approve the revenue and capital outturn for 2008-09, including the suggested treatment of balances and reserves and carry forwards. 
    1. Appendix 1
    2. Appendix 2
    3. Appendix 3
    4. Appendix 4
    5. Appendix 5
  6. Budget Working Party
    Members are requested to set dates for future Budget Working Party meetings. At least 3 will be needed in October, December and early January.
  7. Treasury Management 2008-09
    Reports on the treasury management performance against the Treasury Management Strategy for the year 2008-09.
  8. Vehicle procurement
    Members requested details of vehicle procurement arrangements in the light of recent price changes. This report outlines those details.
  9. Force Helicopter
    Recommends that the capital programme for the Force Helicopter be enhanced to reflect actual currency variations and that the Treasurer be authorised to determine the optimum financing arrangements in the light of prevailing market conditions.
  10. Estates Asset Management Plan
    The Asset Management Plan (AMP) will cover estates assets (land and buildings), communication equipment and IT, the vehicle fleet and the force helicopter. The vehicle AMP was approved in April 2009, the Estates AMP is included for consideration and the IT and Force Helicopter AMPs will be completed later in 2009. Recommends that the progress on the preparation of Force Asset Management Plan be noted and that the contents of the draft Estates Asset Management plan be noted.

    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)

    Recommended that the Agenda items detailed in the table below be considered as closed items


    Agenda item No Report Title Relevant Act Relevant section
    11 Estate Strategy and Programme Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).
    12 Replacement Station Enquiry Office and Neighbourhood Policing Base, Truro Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).
    13 Procurement Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
  11. Estate Strategy and Programme Update
    This report provides an update on the progress of the long-term Estate Programme. It highlights the achievement of important milestones and any major issues that are likely to threaten the delivery of any individual scheme.  
  12. ReplacementStation Enquiry Office and Neighbourhood Policing Base, Truro
    The purpose of a report is to provide sufficient information to enable an informed decision to be made for the replacement of the existing temporary buildings used as a Station Enquiry Office based at the existing Truro Police Station, with a permanent town centre Neighbourhood Police Base with public reception.
  13. Procurement Update
    The purpose of this report is to update the members of the Police Authority Resources Committee as to current progress on various procurement activities.

If you require any further information regarding this meeting please contact Eleanor Tanner.

Committee Members –   B Greenslade, M Bull, A Malcolm, D Money, B Preston, L Price, J Smith.

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