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Resources Committee Meeting - Wednesday 27 July 2011

A meeting of the Resources Committee will be held on Wednesday 27 July 2011, at 10:00 hrs in Devon & Cornwall Police Authority, Conference Room, Endeavour House, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 04 May 2011

Meeting Agenda

  1. Appointment of Chair
    As this is the annual meeting of the Committee the first business is to appoint the Chair and Vice chair for 2011-12.
  2. Appointment of Vice Chair
  3. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  4. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  5. Chairman’s Announcements
    The Chairman will announce any matters of information for members of the Authority.  There is no discussion and no decisions will be required arising from the announcements.
    1. Item 5.pdf
      Size = 42 KB
  6. Minutes and Actions of the Last Meeting
    To confirm the minutes and review the actions of the last Resources Committee meeting held on 8 June 2011.  Please note that the minutes are closed at this stage.
  7. Committee Workplan and Risk Register
    This report provides assurance to Members of the progress made on both frameworks.
  8. Treasury Management
    This report informs Members of the treasury management performance for the period 1 April 2011 to 30 June 2011.
    1. Item 8.pdf
      Size = 85 KB
  9. Financial Monitoring
    This report provides an update on the 2011-12 financial year and the impact on the Medium term Financial Strategy.
    1. Item 9.pdf
      Size = 47 KB
    2. Item 9b.pdf
      Size = 61 KB
  10. Police Authority Budget Monitoring Report
    This report provides information on current spending against the Police Authority Budget and the projected outturn agreed in the Medium Term Financial Strategy.
    1. Item 10.pdf
      Size = 22 KB
  11. Consideration to Exclude the Press and Public
    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed).
  12. Update on HQ Site
    The Head of Buildings and Estates will provide a presentation in relation to the HQ Rationalisation Project.
  13. Significant Claims against the Police Constabulary
    This oral report provides information for members on significant claims against the Police Constabulary.
  14. Procurement Update
    This report provides Members with an update on current progress in relation to procurement activity.
  15. South Devon Public Protection Unit
    This report provides an update on the proposed accommodation for the South Devon Public Protection Unit.
  16. Estates Strategy and Progress Update Report
    This report provides an update on the progress of the long-term Estate Programme.
  17. Socrates
    This report updates members on Phase Two of the Socrates Project, the forensic exhibit and management system.

Closed Agenda Items

Recommended that the Agenda items detailed in the table
below be considered as closed items
Agenda item No Report Title Relevant Act Relevant section
12 Update on HQ Site Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
13 Significant Claims against the Police Constabulary Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
14 Procurement Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
15 South Devon Public Protection Unit Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
16 Estates Strategy and Progress Update Report Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
17 Socrates Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
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