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Resources Committee Meeting - Thursday 13 September 2012

A meeting of the Resources Committee will be held on Thursday 13 September 2012, at 10:00 hrs in Conference Room, Devon and Cornwall Police Authority, Endeavour House, Woodwater Park, Pynes Hill, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 24 January 2012

Meeting Agenda

  1. Appointment of Chair and Vice Chair
    At the meeting of the Police Authority on 15 June 2012 it was decided that existing Chairs and Vice Chairs would continue in office until 15 November 2012.
  2. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
     
  3. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
     
  4. Chairman’s Announcements
    The Chairman will announce any matters of information for members of the Committee.  There is no discussion and no decisions will be required arising from the announcements.
  5. Minutes and Actions of the Last Meeting
    To confirm the minutes and review the actions of the last Resources Committee meeting held on 18 May 2012.
    1. 18.5.12 Draft Minutes.doc
      Size = 96 KB
  6. Risk Register and Workplan
    This report provides assurance to Members of the progress made in relation to the Resources Committee risks.
    1. Item 6 Risk Narrative 30th August 2012.docx
      Size = 25 KB
    2. Item 6 Risk Reg and Workplan Resources Cttee Pack 4th Sept 2012.docx
      Size = 267 KB
  7. Financial Monitoring
    This report provides an update on the 2012-13 financial year and the impact on the Medium Term Financial Strategy.  
     
    1. Item 7 Appendices A D.pdf
      Size = 221 KB
    2. Item 7 Financial Monitoring Resources Committee 13 Sept 12 Final.docx
      Size = 42 KB
  8. Treasury Management
    This report informs Members of the treasury management performance and risk management activity for the period 1 April 2012 to 30 September 2012.
    1. Item 8 Treasury Management Report to Resources Cmmttee Sept12 (2).docx
      Size = 76 KB
  9. Custody Estate Risk Reduction Programme
    This report presents proposals for a programme of works and funding resulting from changes to Custody buildings design standards, and Home Office inspections and guidance.
    1. Item 9 Custody Estate Risk Reduction Report.docx
      Size = 2.9 MB
  10. Committee Legacy Reports
    This report provides a draft Legacy report for the Committee and invites Members input on the achievements, future risk work and outstanding actions of the Committee as part of the transition process to the Police and Crime Commissioner.
    1. Item 10 Legacy report.docx
      Size = 22 KB
    2. Item 10 Resources Committee Legacy report.docx
      Size = 22 KB
    3. Item 10 Resources Legacy Report Savings Graphs.doc
      Size = 117 KB
  11. Items for Information
    i) Force Scorecard
    ii) Budget Working Party (BWP). 
    The next meeting of the Budget Working Party will take place on Friday 7 September 2012.
    1. Item 11 Scorcard (Performance Overview COG Aug 12 v.2.docx
      Size = 536 KB
  12. Consideration to Exclude the Press and Public
    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)
     
  13. Procurement Update
    This report provides Members with an update on progress in relation to current procurement activities. 
  14. Estate Strategy and Programme Update
    This report provides a progress update on the delivery of the Capital Building Programme and Estate Rationalisation including recommendation requests.
     

Closed Agenda Items

Recommended that the Agenda items detailed in the table
below be considered as closed items
Agenda item No Report Title Relevant Act Relevant section
13 Procurement Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
14 Estate Strategy and Programme Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
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