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Resources Committee

Thursday 20 November 2008

A meeting of the Resources Committee which you are requested to attend will be held on 20 November 2008 at 10:00hrs in the Conference Room, Endeavour House, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Neeting Agenda

Opening Items

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Chairman’s Announcements
  4. Resources Committee Minutes
    To confirm the minutes of the meeting held on 9 September 2008 as a correct record.
  5. Dates of meetings 2009
    The proposed dates for meetings of the Resources Committee in 2009 are: 5 February 2009
    2 April 2009
    4 June 2009
    3 September 2009
    19 November 2009
    4 February 2010
    RECOMMENDED that the above dates are agreed
  6. Financial Monitoring
    This report provides an update on the financial position based on the spend profile. 
    1. Appendix a
  7. Budget Working Party
    The notes from the meeting of the Budget Working Party held on 15 October 2008 are presented for information.
  8. Treasury Management
    This report updates Members on performance against the Treasury Management Strategy. The Committee are asked to note the treasury management performance for the period 1 April 2008 to 31 October 2008, to approve a change to the prudential indicators and support the Treasurer’s application and implementation of the Treasury Management Strategy regarding the counterparty list and credit limits. 
  9. Efficiency and Productivity Strategy Mid-Year Report 2008/09
    This report provides a progress report on achieving the targeted efficiency savings for 2008/09.
    1. Appendix a
    2. Appendix b
  10. Ill-Health Capital Charges and Injury Awards
    This report provides information the ill health retirement budget.
  11. Procurement Update
    The purpose of this report is to update the Committee as to current progress on various procurement activities.
    1. Appendix a
    2. Appendix b
  12. Airwave Business Benefits Update
    This reports provides information on the current state of benefits realisation of the Airwave service as deployed with the Devon and Cornwall Constabulary.
  13. Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)

    Recommended that the Agenda items detailed in the table below be considered as closed items

    Agenda item No Report Title Relevant Act Relevant section
    14 Estate Strategy and Programme Update Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).
    15 Mercury Project: Exit Strategy negotiations with Northgate Information Systems. Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  14. Estate Strategy and Programme Update-
    The information provided includes an estates programme highlight report and asks the Committee to approve A) the delivery of Pool Public protection Unit, B) the expenditure for delivery of the new Devonport Police Station and C) the acquisition of the lease to extend Seaton Police Station and the associated capital expenditure.

    Lead Members for property issues  are also invited to give any feedback during consideration of this item.
  15. Mercury Project: Exit Strategy Negotiations with Northgate Information Systems.
    The Force’s two core IT systems (OIS and CIS) are supplied and supported by Northgate Information Systems (NIS). These have been deployed since the early 1990’s and will be subject to replacement, through a formal tendering process, during 2011. This will be managed through the “Mercury” project that is already in place. To Follow

If you require any further information regarding this meeting please contact: Eleanor Tanner.

Committee Members –   B Greenslade, M Bull, A Malcolm, D Money, B Preston, J Smith.

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