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Resources Committee

Thusday 26 July 2006

A meeting of the Resources Committeewhich you are requested to attend will be held on 26 July 2006 at 14:00hrs in the Conference Room, Endeavour House, Woodwater Park, Exeter to consider the items as detailed on the Agenda given below.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S G Davey
Chief Executive & Clerk
To The Police Authority

Meeting Agenda

Opening Items

  1. Apologies
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interests
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests.
  3. Resources Committee Minutes
    To confirm the minutes of the meeting held on 29 June 2006 as a correct record.
  4. Property Sub Committee Minutes
    To note the minutes of the meetings held on 22 May and 6 July 2006.
  5. Committee Objectives 2006/07
    Recommends that Members determine the Committee’s objectives for 2006-07.
  6. Financial Monitoring
    This is an update on the financial position based on the spend profile and recommends approval of a number of proposed virements.
  7. Budget Working Party
    The Budget Working Party will be meeting immediately before the Resources Committee. A briefing note will be produced to inform all Police Authority members of the working party's work.  In the meantime, an oral briefing will be given by the Treasurer for any Resources members not present at the working party meeting. This item will provide the opportunity for any resolutions to be considered should they arise.
  8. Capital Spending 2005/06 and 2006/07
    Provides information on performance against the capital programme during 2005-06 and reviews the forecast position for 2006-07. Capital Project Monitoring - July 06
  9. Treasury Management quarterly report
    This updates Members on performance against the Treasury Management Strategy 2006/07. Pages 2-4
  10. Police Use of Resources (PURE)
    This report looks at the new requirements of the PURE external inspection regime and identifies potential areas for development to progress organisational best practice in the management of scarce resources. A summary.
  11. Business Benefits
    The purpose of this report is to define the process by which Business Benefits will be identified and realised in the future.
    1. Appendix A
    2. Appendix B
    3. Appendix C
    4. Appendix D
  12. Review of Air Operations
    Provides a review of the Air Operations Unit together with headline statistical and financial information.Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed)Recommended that the Agenda items detailed below be considered as closed items

    Agenda item
    : 14
    Title: Invest to Save- Plymouth Pilot of the Body Worn Digital Recording System
    Relevant Act: Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

    Agenda item: 15
    Title: Invest to Save – Proposal to Implement Desktop Management Infrastructure Project Phase 2
    Relevant Act: Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

    Agenda item: 16
    Title: Update on Server and Storage Strategy Implementation
    Relevant Act: Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

    Agenda item: 17
    Title: Update on the performance of the Devon Drugs and Alcohol Team [Devon DAAT]
    Relevant Act: Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).

    Agenda item: 18
    Title: Briefing update on significant Analogue Radio Decommissioning Initiatives
    Relevant Act: Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

    Agenda item: 19
    Title: Airwave
    Relevant Act :Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

    Agenda item: 20
    Title: Review of Intranet Project (IP2)
    Relevant Act: Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
    Relevant section: Schedule 12A, paragraph 3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).
  13. Invest to Save- Plymouth Pilot of the Body Worn digital Recording System
    Members are asked to consider a grant and to waive Standing Orders for the purchase of Head Cameras in order to enable this pilot to progress within required timescales, subject to a full procurement exercise should the Authority decide to extend the use of this technology beyond the pilot stage.
  14. Invest to Save – Proposal to Implement Desktop Management Infrastructure Project Phase 2
    Members are asked to consider the funding from reserves to implement specific computer software (as detailed in the report) as an investment to reduce the ongoing costs of electricity.
  15. Update on Server and Storage Strategy Implementation
    This paper is presented to the Committee to update Members on work planned for this financial year within the Server and Storage stream of the ICT Infrastructure Programme.
  16. Update on the performance of the Devon Drugs and Alcohol Team [Devon DAAT]
    The committee has previously been appraised of the performance of the Devon DAAT. This report provides an update on performance, the actions being taken and the outlook for the future.
  17. Briefing update on significant Analogue Radio Decommissioning Initiatives
    This is a briefing on the ICT developments relating to the decommissioning of the analogue radio infrastructure and includes mast disposal. This is an update to the briefing presented to the June Resources Committee and seeks to answer the questions raised there.
  18. Airwave
    This is a briefing on the Airwave project and the ongoing dispute. Members are asked to resolve the way forward.
  19. Review of Intranet Project (IP2)
    This is a briefing on the Force Intranet project. It provides an update on recent developments and follows reports given to previous Resources Committee meetings. Report to follow.

If you require any further information regarding this meeting please contact Eleanor Tanner tel

Committee Members – T Evans, B Greenslade, D Money, M Nevitt, J Owen, C Ryan, J Smith, A Talbot, W Thomas.

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