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Strategic Planning and Co-Ordination Committee Meeting - Tuesday 16 October 2012

A meeting of the Strategic Planning and Co-Ordination Committee will be held on Tuesday 16 October 2012, at 10:00 hrs in Conference Room, Devon and Cornwall Police Authority, Endeavour House, Woodwater Park, Pynes Hill, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 24 January 2012

Meeting Agenda

  1. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interest
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests which are required to be published in the minutes of this meeting.
  3. Items Requiring Urgent Attention
    3(a) If there is any urgent business arising since the formal agenda was published, the Chair will announce this and give reasons why he/she has agreed to consider it at this meeting.
    3(b) As a result of the decisions taken at the Police Authority meeting of 16 December, 2011, in relation to Business Planning, items which require decisions before the next scheduled meeting of the relevant committee will be brought to the Strategic Planning and
    Co-ordination Committee for consideration; decisions made will be notified to the Police Authority.  There are no items at this stage.
     
  4. Chairman’s Announcements
  5. Minutes and actions of the last meeting
    To confirm the minutes of the meeting held on 7 September 2012.
    1. 7.9.12.doc
      Size = 100 KB
  6. SPCC Risk Register
    This report presents the latest, revised version of the SPCC Risk Register and includes a Report Key and Action Plan.
    1. Item 6 SPCC Risk Reg.doc
      Size = 779 KB
  7. SPCC Legacy Report
    A draft SPCC Legacy Report is presented for consideration by the Committee.
    1. Item 7 DW - SPCC Legacy report.docx
      Size = 23 KB
  8. Audit Letter from the Audit Commission
    Following consideration of the Annual Governance Report by the Corporate Governance Committee on 19 September 2012, the Audit Letter is presented for noting.
    1. Item 8 DCPA 2011-12 Annual Audit Letter.pdf
      Size = 33 KB
  9. HMIC Report – Lessons Learned
    This report presents the findings and recommendations of the HMIC report into the circumstances surrounding the death of the Deputy Chief Constable of Wiltshire Police Force in March 2011.  The attention of Members is drawn to the recommendations relating to the role of the Police Authority.
    1. Item 9 lessons-learned-review-wiltshire-20120926.pdf
      Size = 361 KB
  10. Consideration to Exclude the Press and Public
    Closed Items (Items which may be considered by the Authority with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed).
  11. Change Programme Update Reports
    The report of the Police Authority Change Programme Advisor and an update report from the Force are presented for consideration by the Committee.
     i) Report of the Policy Authority Change Programme Advisor
     ii) Force Change Programme Update Report
  12. Renewal of Banking Contract
    This report requests approval of a one year extension to the banking contract with Barclays.

Closed Agenda Items

Recommended that the Agenda items detailed in the table
below be considered as closed items
Agenda item No Report Title Relevant Act Relevant section
11 Change Programme Update Reports Local Government Act 1972 as amended by the Local Government (access to information Act 1985).
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
12 Renewal of Banking Contract Local Government Act 1972 as amended by the Local Government (access to information Act 1985).
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the authority holding that information).
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