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Full Authority Meeting - Friday 10 December 2010

A meeting of the Police Authority will be held on Friday 10 December 2010, at 10:00 hrs in Amenity suite, Police Headquarters, Middlemoor, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 01 December 2010

Meeting Agenda

  1. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interest
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests which are required to be published in the minutes of this meeting.
  3. Items Requiring Urgent Attention
    If there is any urgent business arising since the formal agenda was published, the Chair will announce this and give reasons why he/she has agreed to consider it at this meeting.
    Committee Administrator’s Note: it will be proposed at the meeting that the two items below will be considered as urgent items:
    • Draft Value for Money Strategy and Framework
    • Redundancy Payments
    Furthermore, it will be proposed at the meeting that the item on Redundancy Payments is taken in closed session.
    1. 3.pdf
      Size = 20 KB
  4. Chairman’s Announcements
    The Chairman will announce any matters of information for Members of the Authority. There is no discussion and no decisions will be required arising from the announcements.
  5. Questions from Members raised under Standing Order No.6
    The Authority’s Standing Order No 6 permits a Member to ask 1 question and 1 supplementary question of the Chairman relating to the business of the Authority and which is not referred to on the Agenda. Such questions should be notified to the Chief Executive at least 3 clear days before the meeting unless it relates to an urgent matter. Every question is asked orally and answered without discussion.
  6. Minutes
    To confirm the minutes of the meeting held on 17th September 2010.
    1. 6a.pdf
      Size = 8 KB
  7. Performance Reports
    • Performance Management Committee – Brief update from the meeting held on 19 November 2010.
    • Performance report - Report of the Deputy Chief Constable.

    This report summarises the performance activity of the Devon and Cornwall Constabulary to meet the targets set by the Authority in its Annual Plan and uses iQuanta to benchmark against other forces performance.

    1. 7.pdf
      Size = 19 KB
    2. 7a.pptx
      Size = 2.8 MB
  8. Chief Constable’s Report
    This new format report is more focused on major relevant strategic issues since the last Police Authority Meeting. To ensure the information is up to date, this report will be issued 24 hours before the meeting.
    1. 8.pdf
      Size = 20 KB
  9. Treasury Management Mid-Year Report
    Treasury Management policy and practices contain the requirement that the Authority should receive a mid-year report on treasury management activity.  This report has already been considered by the Corporate Governance Committee who raised no significant matters of concern.
    1. 9.pdf
      Size = 27 KB
  10. Voluntary Redundancy and Regulation A19

    At present the Force policy does not provide for voluntary redundancy as an option when handling redundancy in the work place.  The report outlines the advantages and disadvantages of voluntary redundancy and seeks views on the currently enhanced redundancy terms.  The Authority is also asked to consider the application of Regulation A19 (compulsory retirement of police officers) within Devon and Cornwall Constabulary.  Report to follow.

    Committee Administrator’s Note: Subsequent to the agenda being published, information has come to light such that Voluntary Redundancy and Regulation A19 will be taken as two separate items. It will be proposed that the issue of Voluntary Redundancy is taken in closed session.

    1. 10.pdf
      Size = 20 KB
    2. 10a.pdf
      Size = 26 KB
  11. Station Enquiry Officer Review
    The report gives an overview of the results of the recent Station Enquiry Officer Review. Report to follow
    Committee Administrator’s Note: Subsequent to the agenda being published, information has come to light such that it will be proposed at the meeting that item 11 is taken in closed session
  12. Overview of the Chief Constable’s role as the Head of ACPO’s Equality Diversity and Human Rights Business Area.
    This report provides the Authority with an overview of the Chief Constable’s National ACPO responsibilities and the activity undertaken by the Equality, Diversity and Human Rights (EDHR) Business Area. 
    1. 12.pdf
      Size = 14 KB
  13. Members Allowances and Reimbursement Scheme
    At its meeting on 30 November 2010, the Corporate Governance Committee considered the issue of updating the Authority’s Scheme of Allowances and Reimbursements to reflect the committee structure to be implemented with effect from 11 December 2010 and also discussed the mileage and passenger rates.
    1. 13.pdf
      Size = 24 KB
  14. Committee Minute Pack
    This pack provides minutes of the Committee meetings that have taken place since the last meeting of the Authority on 25th June 2010.
  15. The Comprehensive Spending Review and Financial Resource Planning

    The purpose of this report is to summarise the effects of the financial proposals contained in the October 2010 Comprehensive Spending Review (CSR) and their possible impact  on both the Authority’s future expenditure levels and cuts in service expenditure. The report sets out what we know to date about our planning assumptions, what we are still unsure about, the forecast financial position and what current and future action is being undertaken.

    Committee Administrator’s Note: this report will now be tabled on the day as the announcements on changes to the Police funding grant are expected on the 9th December allowing the report to be updated before the meeting.

  16. Update on Equal Pay Claims

    The report gives an update on the progress with Equal Pay Claims.

    Committee Administrator’s Note: Subsequent to the agenda being published, information has come to light such that this paper will be deferred and discussed at the Resources Committee meeting on 3rd February 2011.

  17. In-house Shared Procurement Service
    The report gives an update on the establishment of an in-house procurement shared service following the South West Police Authorities’ Joint Committee meeting on 5th November 2010.
  18. Extension of ICT Contract
    The report gives an update on the establishment of an in-house procurement shared service following the South West Police Authorities’ Joint Committee meeting on 5th November 2010.

Closed Agenda Items

Recommended that the Agenda items detailed in the table
below be considered as closed items
Agenda item No Report Title Relevant Act Relevant section
15 The Comprehensive Spending Review and Financial Resource Planning Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 7 information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of a crime.
16 Update on Equal Pay Claims Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings.
17 In-house Shared Procurement Service Local Government Act 1972 as amended by the Local Government (access to information) Act 1985
Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the Authority holding that information).
18 Extension of ICT Contract Local Government Act 1972 as amended by the Local Government (access to information) Act 1985 Schedule 12A, paragraph 3.  Information relating to the financial or business affairs of any particular person (including the Authority holding that information).
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