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Full Authority Meeting

Friday 15 June 2012

A meeting of the Police Authority will be held on Friday 15 June 2012, at 10:00 hrs in Conference Room (Amenities Suite), Police Headquarters, Middlemoor, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 24 January 2012

Meeting Agenda

  1. Appointment of Authority Chairman, Vice-Chairman and Committee Chairmen and Vice-Chairmen
    This report presents proposals for the annual elections for the Chairman and Vice Chairman of the Authority and Committee and Working Group Chairs and Vice-Chairs.
  2. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  3. Declarations of Interest
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests which are required to be published in the minutes of this meeting.
  4. Items Requiring Urgent Attention
    a)  If there is any urgent business arising since the formal agenda was published, the Chair will announce this and give reasons why he/she has agreed to consider it at this meeting. b) To receive details of any urgent decisions made through urgency procedures by the Strategic Planning and Co-ordination Committee since the last meeting of the Authority.
    The Strategic Planning and Co-ordination Committee met on 13 March 2012. Under urgency procedures this committee can consider and make decisions that need to be made by Members but cannot wait until the next meeting of the relevant committee.  One item was considered in relation to the Estates Programme, there being no scheduled meeting of the Resources Committee until May 2012.
    1. Item 4.pdf
      Size = 11 KB
  5. Chairman’s Announcements
    The Chairman will announce any matters of information for Members of the Authority. There is no discussion and no decisions will be required arising from the announcements.
  6. Questions from Members raised under Procedure Rule No 6
    The Authority’s Procedure Rule No 6 permits a Member to ask 1 question and 1 supplementary question of the Chairman relating to the business of the Authority and which is not referred to on the Agenda. Such questions should be notified to the Chief Executive at least 3 clear days before the meeting unless it relates to an urgent matter. Every question is asked orally and answered without discussion.
  7. Public Questions
    Article 3 of the Authority’s Constitution permits a member of the public who lives in Devon, Cornwall or the Isles of Scilly to submit a written question to the Authority Chair which will be answered in full at the Full Authority meeting.  Questions must be submitted at least five working days before the meeting.  All such questions will be dealt with in accordance with the protocol in the appropriate Appendix of the Constitution.
  8. Minutes
    To confirm the minutes of the meeting held on 17th February 2012.
    1. Draft minutes.pdf
      Size = 401 KB
    2. Item 8 Appendix 1.pdf
      Size = 45 KB
    3. Item 8 Appendix 2.pdf
      Size = 45 KB
    4. Item 8 Appendix 3.pdf
      Size = 45 KB
    5. Item 8 Appendix 4.pdf
      Size = 86 KB
  9. Performance Report
    Report of the Deputy Chief Constable.  This report summarises the performance activity of the Devon and Cornwall Constabulary to meet the targets set by the Authority in its Annual Plan and uses iQuanta to benchmark against other forces’ performance.
    1. Item 9.pdf
      Size = 73 KB
    2. Item 9a.pdf
      Size = 624 KB
  10. Chief Constables Report
    This report focuses on major relevant strategic issues that have arisen since the last Police Authority Meeting. To ensure the information is up to date, this report will be issued 24 hours before the meeting.
    1. Item 10.pdf
      Size = 81 KB
  11. Organisational Risk Register
    This report presents the organisational risk register and has been compiled taking into consideration the Committee Risk Registers and the strategic role of the Authority.
    1. Item 11 Appendix 1.pdf
      Size = 131 KB
    2. Item 11.pdf
      Size = 56 KB
  12. Approval Process for the Statement of Accounts
    This report sets out legislative changes effective in 2010-11 concerning the approval of the Statement of Accounts and proposes that the Authority adopts the same process for approving 2011-12 Police Authority Statement of Accounts as it used in 2010/11.
    1. Item 12.pdf
      Size = 40 KB
  13. Regional Collaboration Report
    This report updates members on recent developments in relation to issues concerning Regional Collaboration.
    1. Item 13.pdf
      Size = 93 KB
  14. Annual Treasury Management Report 2011-12 – Including Prudential Indicators
    This annual report provides the treasury position as at 31 March 2012 and illustrates compliance with Treasury Management Strategy.
    1. Item 14.pdf
      Size = 105 KB
  15. Revenue and Capital Outturn Report to Police Authority
    This report summarises the main outturn position for revenue and capital expenditure and compliance with the Treasury Management Strategy.
    1. Item 15 a.pdf
      Size = 61 KB
    2. Item 15.pdf
      Size = 31 KB
  16. Joint Project Managers Update Report
    This report will update members on recent developments concerning transition.
    1. Item 16.pdf
      Size = 44 KB
  17. Minute Pack (For Information)
    This pack provides the minutes of the Committee meetings that have taken place since the last meeting of the Authority on 17 February 2012.  Those marked draft have yet to be presented to the relevant Committee for final approval.
    1. Item 17 appendix 1.pdf
      Size = 164 KB
    2. Item 17 appendix 2.pdf
      Size = 191 KB
    3. Item 17 appendix 3.pdf
      Size = 166 KB
    4. Item 17 appendix 4.pdf
      Size = 132 KB
    5. item 17 appendix 5.pdf
      Size = 186 KB
    6. item 17 appendix 6.pdf
      Size = 93 KB
    7. Item 17 appendix 7.pdf
      Size = 150 KB
    8. Item 17 minute pack.pdf
      Size = 98 KB
    9. Item 17.pdf
      Size = 8 KB
  18. Dates of Future Police Authority Meetings
    As there will only be one meeting of the Police Authority in the new municipal year, the Committee is asked to formally approve the date of the meeting on 28 September 2012.
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