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Full Authority Meeting

Friday 28 September 2012

A meeting of the Police Authority will be held on Friday 28 September 2012, at 10:00 hrs in Conference Room (Amenities Suite), Police Headquarters, Middlemoor, Exeter to which you are requested to attend, to consider the items as detailed on the Agenda given below.

This meeting will be broadcast live on the Internet and recorded for future viewing.

Any papers listed as “to follow”, urgent items or supplementary papers will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.

S Howl
Chief Executive
Dated: 24 January 2012

Meeting Agenda

  1. Apologies for Absence
    To receive apologies for absence from Members unable to attend the meeting.
  2. Declarations of Interest
    To receive any declarations from Members / Officers of personal and / or prejudicial interests in respect of matters for consideration at this meeting, together with the appropriate statement on the nature of any such declared interests which are required to be published in the minutes of this meeting.
  3. Items Requiring Urgent Attention
    a)  If there is any urgent business arising since the formal agenda was published, the Chair will announce this and give reasons why he/she has agreed to consider it at this meeting. b) To receive details of any urgent decisions made through urgency procedures by the Strategic Planning and Co-ordination Committee since the last meeting of the Authority. The Strategic Planning and Co-ordination Committee met on 29 August  2012.
    Under urgency procedures this committee can consider and make decisions that need to be made by Members but cannot wait until the next meeting of the relevant committee.  One item was considered in relation to the Estates Programme, there being no scheduled meeting of the Resources Committee until September 2012.
    1. Item 3b urgent decisions.docx
      Size = 27 KB
  4. Chairman’s Announcements
    The Chairman will announce any matters of information for Members of the Authority. There is no discussion and no decisions will be required arising from the announcements.
  5. Questions from Members raised under Procedure Rule No 6
    The Authority’s Procedure Rule No 6 permits a Member to ask 1 question and 1 supplementary question of the Chairman relating to the business of the Authority and which is not referred to on the Agenda. Such questions should be notified to the Chief Executive at least 3 clear days before the meeting unless it relates to an urgent matter. Every question is asked orally and answered without discussion.
  6. Public Questions
    Article 3 of the Authority’s Constitution permits a member of the public who lives in Devon, Cornwall or the Isles of Scilly to submit a written question to the Authority Chair which will be answered in full at the Full Authority meeting.  Questions must be submitted at least five working days before the meeting.  All such questions will be dealt with in accordance with the protocol in the appropriate Appendix of the Constitution.
  7. Minutes
    To confirm the minutes of the meeting held on 15th June 2012.
    1. 15.6.12 Draft Minutes.doc
      Size = 87 KB
  8. Performance Report
    Report of the Deputy Chief Constable.  This report summarises the performance activity of the Devon and Cornwall Constabulary to meet the targets set by the Authority in its Annual Plan and uses iQuanta to benchmark against other forces’ performance.
    1. Item 8 Performance presentation September 2012.pptx
      Size = 3.1 MB
    2. Item 8 Performance Report for PA 28 September.docx
      Size = 30 KB
  9. Chief Constables Report - Report to Follow
    This report focuses on major relevant strategic issues that have arisen since the last Police Authority Meeting. To ensure the information is up to date, this report will be issued 24 hours before the meeting.
  10. Police Authority Corporate Risk Register
    A revised Police Authority Corporate Risk Register is presented for consideration.
    1. Item 10 Corporate RR.docx
      Size = 28 KB
  11. Audit Letter from Audit Commission - To Follow
    The Audit Letter from the Audit Commission is presented for approval.
  12. Regional Collaboration Update Report
    This report updates members on recent developments in relation to issues concerning Regional Collaboration. 
    1. Item 12 Regional Collaboration.docx
      Size = 37 KB
  13. Transition Project Board Update Report
    The report presents an update on the progress of the Transition Project and the work of the Transition Project Board.
    1. Item 13 Project Managers Update Corporate Governance.docx
      Size = 24 KB
  14. Devon and Cornwall Police Authority Legacy Reports
    The report presents the Legacy reports of the Police Authority and its Committees.
    1. Item 14 Police Authority legacy Report.doc
      Size = 196 KB
  15. Amendments to Police Authority Constitution
    This report presents proposals for dealing with the need for the  Authority to make decisions following the final meeting of the Police Authority on 28 September 2012.
    1. Item 15 Amendments to Police Authority Constitution.docx
      Size = 30 KB
  16. Minute Pack
    This pack provides the minutes of the Committee meetings that have taken place since the last meeting of the Authority on 15 June 2012.  Those marked draft have yet to be presented to the relevant Committee for final approval.  The draft minutes of the final round of committee meetings will be approved by Chairs and Vice Chairs of committees and reported to SPCC in October 2012. 
    1. Item 16 Index of Minutes for FA.doc
      Size = 37 KB
  17. Consideration to Exclude the Press and Public
    Closed Items (Items which may be considered by the Committee with only members of the Police Authority, appropriate Officers and expert advisors present, on the grounds that exempt / confidential information may be disclosed).
  18. Review of the operation of Regulation A19 and Police Officer recruitment.
    This report presents a review of the operation of Regulation A19 and police officer recruitment in accordance with the resolution passed at the meeting of the Strategic Planning and Co-ordination Committee held on 13 March 2012.

Closed Agenda Items

Recommended that the Agenda items detailed in the table
below be considered as closed items
Agenda item No Report Title Relevant Act Relevant section
18 Review of the operation of Regulation A19 and Police Officer recruitment Local Government Act 1972 as amended by the Local Government (access to information Act 1985)
Schedule 12A, paragraph 4.  Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the authority or a Minister of the Crown and employees of, or office holders under, the authority.
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